Clan
MacCord Society Inc.
"BYLAWS"
Approved:
June 18 2003 in the State of California USA
as a nonprofit corporation per 501(c) 3 Tax Exempt
Code.
CORP. NO: 2540286
EIN
NO. 94-3232385
IRS Approval of Tax Exempt Organization Status under
501( c ) (3) of the
Internal Revenue Code,
BY
Name and address of the Board of Directors
President & Clan Chief
Games Convener South East
Ronald John McCord
1805 Mews Dr.
Wilmington, NC, 28405
rjmccord@ec.rr.com
Secretary/Treasurer
Convener
Howard Emmett McCord Jr KTJ, FSA-Scot
16035
Placer Hills Road
Meadow
Vista California 95722
ARTICLE
I
PURPOSE AND OR OBJECTIVES
The Purposes and/or Objectives of the “ Clan
MacCord Society” consist of the following:
We the initial Board of Directors of the Clan MacCord
Society having on the above date do formally declare
and establish this society and will maintain our own
identity as the Clan MacCord Society, AKA Clan MacCord
and this society shall be ran separately from any
other MacCord Association. The purposes of this society
shall be to establish a Clan MacCord presence at any
and all Scottish and/or Irish Clan Gatherings and
Highland games of our choosing and where kindred Clans
are welcome to participate
We
are dedicated to becoming exclusively a charitable
and educational organization under section 501 c 3
of the IRS code, founded as a worldwide, international
organization. We are dedicated for the purpose of
cultivating a spirit of kinship among gentlemen and
gentlewomen who are descendants of MacCord forbearers,
and/or those who are interested in the history, social
customs, and cultural heritage of Scotland and Ireland,
as well as to serve as the agency, through which MacCord
descendants maintain contact with their Clan.
The
Society is also dedicated to preserving the heritage
and promoting the interests of Clan MacCord. National
and International branches may be established, as
needed with the approval of the Chief/President of
Clan MacCord and/or his/her legal representative.
Each branch would be self supporting in finances and
organization; and to be administered by a National
or State Commissioner/Convener as officer. The Chief/President
of the Clan and/or his/her legal representative would
be a Patron of all branches; and he/she would maintain
contact with the branches through the Clan Commissioners/Conveners
and/or Clan Council who are appointed by him/her,
approved by the Board, Council and/or Membership.
ARTICLE
II
MEMBERSHIP
Types
of memberships: Annual, Life, Friend of the Clan,
"MacCord by Annual and/or
Regular, Affection" and Honorary.
Annual:
Initial dues will be set by the Board and approved
by the Council.
1.
1. Dues and/or Fee’s will be levied for either
single or family membership, They have been initially
set at the rates noted below, and were approved by
a Majority Vote of the Board and Council, but may
be subject to change.
a.
Dues and/or fees are initially set at $25.00 annually
for members, and $15.00 annually for renewal.
b.
Family membership will consist of husband and/or wife,
all minor children, and/or children, parents and grandparents
being cared for. Dues and/or fees initially are the
same as 1a above.
2.
Your(Regular/Annual and Life)
membership will entitle you to:
a.
Membership letter
b.
Membership Certificate
c.
Membership Card
d.
MacCord Clan Society, Clan Badge or Broach
e.
Right to vote and hold office in the Clan
f.
Access to the Clan Database
g. Periodic Newsletter; MacCord Compass Life:
Dues have been initially set at a one
time payment of $150.00 and were approved by
a Majority Vote of the Board and Council. Includes benefits
same as Regular/Annual
Membership.
Friend
of the Clan: Friend of the clan membership
annual dues will be initially set at $15.00 and were
approved by the Board and Council, Includes same benefits
as the Annual and life members with the exception that
he/she shall not be able to vote or hold office.
"MacCord
by Affection”: A Member of the clan through
affiliation: In the old days anyone could become a member
of any clan if they wished and were most often granted
clan affiliation by the Chief and clansman for acts
or deeds done for the clan, possibly for what they could
bring to the clan and/or for no other reason than Affection.
In effect this also would be a related category of membership
not unlike Friend of the Clan. Includes same as the
Annual and life members with the exception that he/she
shall not be able to vote or hold office.
Honorary:
Honorary members will be selected by the Board and/or
Council and approved by the same. Honorary members will
not be expected to pay dues. Includes the same benefits,
as the Annual and life members with the exception that
he/she shall not be able to vote or hold office.
Termination
of Membership:
1.Annual
Membership dues not paid by March 2 each year will automatically
result in the membership being past due. At the end
of the second calendar quarter of the financial year,
any member who has not paid his dues for that year shall
automatically be dismissed from membership. A dismissed
member may rejoin by paying delinquent dues before the
end of that calendar year. Subsequently, any dismissed
member who wishes to rejoin will be considered as a
new membership to include the payment of the registration
fee. Advanced membership is 2 years for $35.00. 3 Years-$45.00
and each additional year, add $10.00
2.
[Just cause removal] Membership may
be revoked for just cause, infraction of clan rules,
morals or sensibilities after a hearing of the Council
and majority (2/3rds) vote by the Council. In the event
of revocation, dues will be refunded on a pro rata basis
considering the number of months of the calendar year
during which the affected party has been a member of
the Corporation.
To
Our Overseas Members
Funds for dues and Clan Items
The
MacCord Clan Society will use the services of the “Bank
of America” in order to make it easier for our
overseas members to remit their annual dues to the society
and to facilitate their purchases from our clan shop
in their own currency.
The
Bank of America will accept payment by our overseas
members by:
1.
International bank drafts, checks, or money orders in
US dollars drawn from any US affiliated bank.
ARTICLE III
REGULAR
MEETINGS OF MEMBERS
1.
Annual Meeting: An annual meeting shall
be held and beginning with the year 2004, held wherever
the current President resides or any other place as
announced for the purpose of electing officers if needed,
for the transaction of such other business as may come
before the meeting, and for otherwise pursuing the objectives
of the Corporation. Annual meetings may in most cases
be held by Email and or post through proxy/absentee
voting.
2.
Scheduled Meetings: There shall be
at least three scheduled meetings each year of the Board
in addition to the annual meeting. These meetings shall
be scheduled to be held in the second, third, and fourth
quarters, respectively, of the calendar year for the
purposes of pursuing the objectives of the Corporation
and conducting such business as may come before each
meeting and will in part generate a Newsletter to all
members and/or News Update, on any matter deemed newsworthy
and/or informative for the Council and/or membership,
to include when needed information on upcoming votes
by the Council and/or general membership.
3.
Social Meetings: Additional meetings
may be held during those months in which there is neither
an annual nor a scheduled meeting. These meetings shall
be called social meetings and shall be held for the
purpose of pursuing the objectives of the Corporation.
Other than presenting for approval such expenses as
are related to the operation of the Corporation, no
business shall be conducted during these meetings unless
it is specifically announced pursuant to the provisions
of Article IV.
4.
Time and Place of Meetings:
a. All regular meetings of members shall be held at
such time and authorized place as, from time to time,
shall be set by the Chief/President, Board and Council,
provided that no more than one regular meeting of members
shall be held during any one calendar month, may in
most cases be
held by Email and or post through proxy/absentee voting.
b.
The annual and scheduled meetings may be held wherever
the current President resides and may in most cases
be held by Email and or post through proxy/absentee
voting. Social meetings may be held at any place selected
by the Council or by the members.
c.
An announcement of the time and place of each regular
meeting shall be Emailed and/or mailed to each member
no later than 15 days prior to the meeting and no earlier
than 30 days prior to the meeting. The announcement
shall also include an agenda and any additional information
required by these bylaws to be conveyed to members prior
to the meeting or which is otherwise necessary to the
purpose of the meeting. The announcement may be combined
with any newsletter or similar document issued by the
Corporation to the members.
5.
Voting:
a.
Each paid up (i.e. Member in good standing) [annual/regular
]and/or life Member shall be entitled to one vote on
any item of business brought up before a duly constituted
meeting of the members at which he or she is present
and/or submits his or her proxy to the Council via the
Secretary.
b.
Each paid up Regular Member and/or Life member shall
be entitled to one vote in the election of each officer
specified to be elected under the terms of these bylaws.
c.
Postal mail Proxies, and Email Proxies shall be accepted
provided they have been approved by the Council and
proper notice was given.
d.
Election of officers will be by written ballot unless
there is only one nomination for each office, in which
case a voice vote, or show of hands may be used. If
the slate, as presented, is affirmed, the Scribe may
be instructed to enter a single vote for the slate,
which will then be duly elected. On all other matters
voting may be by written ballot, Email, voice vote,
or show of hands, as appropriate to the situation. In
any voting situation, if any member objects to any procedure
other than a written ballot, a written ballot shall
be used and may in most cases be held by Email and or
post through proxy/absentee voting.
6.
Order of Business: At meetings of the
Corporation, the following order of business shall be
observed so far as is consistent with the purpose of
the meeting:
Reading
of Minutes
Report of the Keeper of the Sporran(Treasurer)
Reports of Officers
Report of the Council [For our
purpose the initial Board of directors and the Council/
Council of Elders are all part of the board now. In
the beginning when first submitted to the state there
were only three members and they were the initial board
of directors. The order of business is not set in stone
but may follow ROBERTS RULES OF ORDER if one wishes
or change it when the Federal approval and or changes
and Amendments completed]
Other
Reports
Election (if Needed)
Unfinished Business
New Business
Procedures of all meetings may be in accordance with
Robert's Rules of Order except where special rules have
been adopted by the members.
7.
Annual Periods: All annual reports
of the Society/Corporation shall be prepared on a Financial
calendar year basis and presented at the annual meeting
without regard to the term of office of any individual,
and may in most cases be sent by Email and or post.
8. Quorum: At all meetings of the Society
the total number of the Council and/or members, present
and/or registered at the meeting, shall constitute a
Quorum. Votes may include written proxies by email and
or post presented at the time of the vote. All actions
and votes shall be by
majority of those voting who are members in good standing
of the Society and all votes must be recorded in the
official minutes of the meeting of the Society.
ARTICLE
IV
SPECIAL MEETING OF MEMBERS
1.
Calling of Special Meeting: Special
meetings of the members of the Corporation may be called
by the Chief/President or any two members of the Council
for the purpose of conducting business of the Corporation
at any time and place deemed suitable. A special meeting
should not be called if it is practical and timely to
have the business involved duly announced to be conducted
at the next annual, regular, or social meeting and may
in most cases be held by Email and or post through proxy/absentee
voting.
2.
Announcement: Announcement of a special meeting
will be sent to all Regular Members, in writing, at
least 3 days prior to the date of the meeting. The announcement
will include the time and place of the meeting, a description
of the business to be conducted, and a statement of
the
authority under which the meeting is called and may
in most cases be by Email and or post.
3.
Business Conducted at Special Meeting:
1. Only the business specifically described in the announcement
of a special meeting mailed to members under the provisions
of Section 2 of this Article will be conducted at the
meeting and may in most cases be held by Email and or
post through proxy/absentee voting.
2.
If and when a special Meeting is conducted or held by
Email and/or post, the announcement will be clearly
noted as such in the heading or subject line.
ARTICLE V
OFFICERS AND/OR STAFF DUTIES
1.
Chief and/or Commander (Ceann Cath) Elect/Acclaimed:
The Chief Elect may or may not be the President of the
Society but shall be executive officer of the MacCord
Clan Society and shall be the executive officer of the
board of directors of the MacCord Clan Society, by heredity
and/or acclaimed Chief Elect by majority Vote of the
Council. He presides at all meetings of the Corporation
and represents the Corporation at Society and public
functions. He signs and executes in the name of the
Corporation legal instruments and other papers. The
Chief Elect shall in the interim be representer of the
MacCord Clan Society until such time as he or she is
replaced by a more qualified Heraldic individual approved
by Lord Lyon or by a majority vote of the Council.
a. The MacCord Clan has to date no “Heraldic Chief,
Represented of the name” recognized by Lord Lyon
king of Arms. In the interim of an ongoing research
to find and have recognized a Clan Chief and Represented
of the name, a Chief Elect was acclaimed by a majority
vote of the Council For our purpose the Chief Elect
will act as Commander and Chief until such time that
he or she is replaced by the Council by a more qualified
individual. Any and all references to Chief in the absence
of a heraldic Chief recognized by Lord Lyon denotes
either ‘Chief-elect’ or ‘Chief- acclaimed’
but in now way denotes a recognized status by Lord Lyon
King of Arms.
2.
Vice Chief: The Vice Chief is the deputy
to the executive officer, also known as Vice President,
and may be appointed by the Chief and approved by the
Council. In the absence of the Chief, he carries out
the duties of that office. He assists the Chief; generally,
and assumes such
other duties as may, from time to time, be assigned
to him by the Chief.
3.
Council: Shall serve as Council to
the Chief and Board. In the absence or incapacity of
the Chief and Chieftain, a Council member may be initially
appointed by the Chief in order to carry out the duties
of that office. He/she assists the Chief; generally,
and assumes such other duties
as may, from time to time, be assigned to him by the
Chief or board membership.
4.
Board of Directors: The initial Board
of Directors which consists of the three initial incorporators
of the MacCord Clan Society and carry out the administrative
requirements with the State and Federal government agency’s
in the management of the societies administrative requirements
and are subject to the limitations imposed by the approved
initial Articles of Incorporation and these Bylaws of
the State of California. All corporate powers and responsibilities
shall be exercised by or under the authority, control
and/or direction of the Board of Directors and the Council.
Initially the Board of Directors may or may not also
hold other offices in the society. The Chief and/or
Commander (Ceann Cath) Elect/Acclaimed may or may not
be the President of the society but shall be the executive
officer of the board of directors of the MacCord Clan
Society, by heredity and/or acclaimed Chief Elect by
majority Vote of the Council. He presides at all meetings
of the Corporation and represents the Corporation at
Society and public functions. He signs and executes
in the name of the Corporation legal instruments and
other papers proper or necessary for the transaction
of the Corporation's affairs.
5.
Secretary/Scribe (STAFF): Appointed by the
Chief. The Scribe shall keep, in a proper book, fair
and correct minutes of the proceedings of the Corporation
and the Council. The Scribe shall keep such other records
and have such other duties as may be directed by the
Chief and the
Council.
6.
Bard/Genealogist (STAFF): Appointed
by the Chief. The Bard shall keep the Clan History and
all genealogical data submitted by the Clan Members
and have such other duties as may be directed by the
Council.
7.
Keeper of the Sporran/Treasurer (STAFF):
Appointed by the Chief. The Keeper of the Sporran shall
have custody of the money of the Corporation and shall
deposit it in one or more insured banks. All payments
of money shall be made to the Keeper of the Sporran
and all checks must be signed by the Keeper of the Sporran
or if in his/her absence by the Chief. The Keeper of
the Sporran shall keep books of account and shall keep
a roster of all members and their standing. The Keeper
of the Sporran shall be prepared to submit a report
of the current balances and expenditures at each annual
or scheduled meeting of the Corporation. The Keeper
of the Sporran shall, at such time as directed to do
so by the Council, produce bankbooks, papers, statements,
and other pertinent documents to the Council for examination.
He/she shall deliver all Corporation property in his/her
possession to a succeeding Keeper of the Sporran upon
notice of the due election and qualification of such
successor.
8.
Use of Alternate Title: In those transactions
of the Corporation where the esoteric nature of titles
of the offices listed in Sections 1 through 4 may be
misunderstood, confusing, or otherwise inappropriate,
the incumbents of the officers are permitted to refer
to their respective offices as
President, Vice President, Council, National, State
and deputy Commissioners, Secretary, Genealogist and
Treasurer.
9.
Nomination: The Chief shall appoint a Nominating
Committee no later than October 1 every Four years to
prepare a slate of nominations for each of the elective
offices which may need to be filled. A list of nominees
will be mailed/emailed to each Paid Regular Member no
later than November 30 of that year. The Committee shall
consist of no less than one and no more than five
Regular Members.
10.
Election: The Election will be held
at the annual meeting each year under the procedures
set forth in Article III, Section 5, at which time nominations
may be made from the floor. A simple majority of the
members present and/or by proxy voting is required for
election.
11.
Term of Office: The term of office
for each appointed and or elected officer shall initially
be set at 5 years, thereafter shall be every 3 years
or as set by a vote of the Council and/or members. If
an interim appointment has been made, it terminates
with the installation of the new officer/officers elected
by the Council and/or members.
12.
Filling of Unimpaired Terms: Unless
overruled by a vote of two-thirds of the paid Regular
Members present and voting at a regular or special meeting,
the Clan Council will appoint persons to fill any offices
that have been vacated prior to the completion of the
normal term; The only exception will be that, in the
event the office of Chief becomes vacant, the Chieftain
will succeed to that office; in which case the Council
will name a new Chieftain.
ARTICLE VI
CLAN COUNCIL
1.
Function: The affairs of the Corporation
shall be managed by a board of directors and the Council,
having neither fewer than 3 nor no more than 13 members.
Between meetings of the memberships, they shall have
and may exercise all the powers of the membership; including
the power to elect/acclaim officers. Any action of the
Council shall be effective until the next succeeding
regular meeting, at which time such action shall be
reported to the membership who shall then and there
ratify or annul such action. Any council action not
properly ratified at the next regular membership meeting
shall be automatically annulled.
2.
Council Membership/Master-at-Arms:
The membership of the Council shall consist of the appointed
and/or elected officers of the clan and shall have the
responsibilities and duties inherent in and with the
Board of directors. [ an extension of the board, is
intended ]
3.
Meetings of the Board and/or Clan Council:
shall be called, from time to time, by the Chief, or
by any two members of the Council, to conduct affairs
of the Chief and/or Corporation, and may be conducted
by Email and/or postal proxy. Notification of such meetings
shall be made in sufficient time to assure that the
members, if at their respective places of residence,
receive notice at least 24 hours to the meeting, except
as otherwise provided in Section 5. Notification may
in most cases be held by Email and or post through proxy/absentee
voting. All Emails will be confirmed and upon confirmation
shall constitute a written and signed document.
4.
Emergency Meetings: In the event of
an emergency, the Council shall be empowered to take
action upon a polling of the members or their representatives
by the most expeditious means available.
5.
Voting: At all meetings of the Society
the total number of members, present and/or registered
at the meeting in person shall constitute a Quorum.
Votes may include Email and/or written proxies present
at the time of the vote. All actions and votes shall
be by majority of those voting who are members in good
standing of the Society and all votes must be recorded
in the official minutes of the meeting of the Society
ARTICLE VII
APPOINTIVE OFFICES
1.
General: The Chief and/or President
is empowered, at his discretion and subject to approval
by a simple majority of the Council voting at a duly
constituted meeting, to appoint individuals to appointive
offices of the Corporation/Society/Clan. The Chief is
not required but may make such appointments, including
Clan Piper, Keeper of the database, Computer tech.,
Historian, Heraldry Consultant, etc. The term of office
for any person appointed to an appointive office shall
exist for the duration of time of office of the Chief
and/or President or to the next successive annual meeting
unless otherwise terminated earlier.
2.
Mareschal: The Mareschal/Master-at-Arms
if needed shall be appointed by the Chief and shall
maintain order at all meetings and shall have such other
duties as are assigned to him/her by the Chief.
3.
Dominie/Chaplain: The Dominie if appointed
by the Chief shall officiate at all religious functions
and activities of the Corporation and shall bring to
the membership such religious thought as, from time
to time, he/she shall deem necessary or desirable.
ARTICLE
VIII
STANDING COMMITTEES
1.
General: Each standing committee shall
consist of a Chairman and at least one other member,
appointed by the Chief, and approved by a majority vote
of the members present and voting at a regular meeting.
Membership in the committee will extend to the next
succeeding annual meeting or until such time as an individual’s
participation in the committee is otherwise
terminated. Nothing in this Article shall prohibit the
Chief from appointing ad hoc committees as appropriate
from time to time.
2.
Membership Committee: It shall be the
function of the Membership Committee to assume the initiative
in establishing programs and ways & means to attract
new members, to contact prospective members, to evaluate
their qualifications, and advise the membership concerning
their eligibility.
3.
Program Committee: It shall be the
function of the Program Committee to arrange for the
program that is conducted pursuant to the objectives
of the Corporation during the non-business portion of
all regular meetings if there is an opportunity to conduct
such a program; the exception to this would be if the
Refreshment Committee provides for such a program.
4.
Refreshment Committee: It shall be the function
of the Refreshment Committee to determine the need for
refreshments to be served at any regular meeting and
to provide for the serving of refreshments when appropriate.
5.
Scholarship Committee: It shall be
the function of the Scholarship Committee to manage
the Scholarship program pursuant to the objectives of
the Corporation. The Clan MacCord Society Scholarship
Program is designed to help sponsor and assist persons
pursuing education, training, and the interests in Scottish
Arts, History, and or Culture
a. Scholarship Defined:
The
MacCord Arts and Culture Scholarship,
“The MacCord Scholarship”
The
Clan McCord Society Scholarship Program is designed
to help sponsor and assist persons pursuing education,
training, and interests in Scottish and Scot-Irish arts,
history, and/or culture.
The
program provides financial assistance to students to
help offset the cost of education or training. Examples
of eligible educational/training courses include instruction
in Highland dancing, piping, drumming, fiddling, and
Gaelic language. The program does not provide grants
for non-educational, non-training activities, such as
travel to and attendance at public events or performances.
Amounts:
Scholarships may be awarded in varying amounts up to
$500 per award, per year. Scholarship numbers and amounts
will be based on availability of funds collected through
donations, gifts and raffles. All funds collected for
this use will be held in the Societies Savings Account
until approval of award is given.
Eligibility:
The Scholarship shall be open to all applicants whose
age shall be between 12 and 21 at time of application.
There shall be no restrictions in regard to Class, Race,
Religion or employment; anyone shall be eligible. Any
applicant who meets our stated eligibility requirements
shall be considered.
Applicants
to the MacCord Arts And Culture Scholarship program
must meet the following criteria: He/ She shall have
demonstrated through past participation in Scottish-oriented
activities a genuine interest in fostering and promoting
Scottish culture. However, past participation in
Scottish-oriented activities need not be in the field
for which the scholarship is being requested. For example,
an applicant need not have previously had instruction
in piping to apply for a piping scholarship. Members
of the Council and/or Board or Chairpersons must remove
themselves
and/or will be excluded from voting on any immediate
family members who have submitted an application for
the Scholarship.
Application:
Applicants must submit the following in letter form:
· Name, full mailing address, telephone number,
and date of birth · Amount of desired scholarship
· Description of the course or program in which
the applicant intends to enroll or follow. Description
would include:
1.
Name and description of course or program
2. Name, address and telephone number of school or instructor
3. Dates of planned enrollment in course or program
4. Course or program costs (instructional fees, materials,
etc.)
5. Description of applicant's past participation in
Scottish-orientedactivities and/or training
6. Two written and signed reference letters from non-family
members supporting the applicant's serious interest
in and suitability for the contemplated course or program.
The reference letters must include a phone number at
which he/she can be reached and his/her position in
any
Scottish-related organization which they belong, if
appropriate.
Timing:
Scholarship requests may be submitted at any time during
the year. Applicants will be informed in writing of
approval or disapproval within two months of the date
of receipt.
Process:
When received, an application will be reviewed
by the Scholarship Committee for completeness. Note:
Members of the Council and/or Board or Chairpersons
must remove themselves and/or will be excluded from
voting on any immediate family members who have submitted
an application for the Scholarship, Since scholarship
funds are limited, the Committee will evaluate the application
for appropriateness of the course or program and relative
merit of the request. If necessary, the Committee may
request additional information from either the applicant
or the references.
After
evaluation, the Committee will forward the application
with its recommendations to the Council for a final
vote and decision. In the event that a Member of the
Council should have a child who has applied for the
Scholarship, that member will not be eligible to vote
on that
application. After final action by the Council, the
Scholarship Committee will notify the applicant in writing
of the Council's decision. The notification will include
a bank check if the application is approved.
All
applicants that have received a “MacCord Scholarship”
will be required to send a written letter/report after
receiving the Scholarship and training, a description
of applicant's participation in Scottish-oriented Arts
and/or Cultural training and will be posted to the Society’s
Newsletter. A letter from the provider of the training
and/or study will be requested after the student has
completed the course/study with a copy of any certificates
given the student.
There
is no limit to the number of eligible applications for
the Scholarship and they will be and/or can be from
all over the country. We wish to encourage all those
between the age of 12 and 21 pursuing education, training,
and interests in Scottish arts, history, and/or culture
to apply for the Scholarship.
Scholarship
funds will be monitored by the society treasurer and
reported to the society in any and all financial reports.
Any
misuse of Scholarship funds will be reported to the
Board and Council for appropriate action. Violations
by recipients will be asked to refund the grant and
bard from any further grants.
ARTICLE
IX
PROPERTY
1.
General: The Corporation shall be empowered
to acquire, from time to time, such property as is necessary
in conducting its affairs or shall be appropriate to
the carrying out of its purposes, within the guidelines
of the Nonprofit corporation per 501 (c) 3 Tax Exempt
Code of the IRS.
2.
Administrative Supplies: Supplies such
as stationary, membership applications. Envelopes, etc.
may be acquired from time to time and in such quantities
as are appropriate to the administration of the Corporation.
Custody of these supplies may rest with any officer
having immediate need of them in order to conduct the
administration of their duties for the
Corporation.
3.
Ceremonial Supplies: Articles such
as flags, banners, standards, or any other articles
that shall be considered useful and appropriate to the
accomplishment of the purpose of the organization may
be acquired with clan funds when duly approved by the
Chief and/or President or his designee. Responsibility
and accountability of these articles shall rest with
the
Chief and/or President or his designee.
4.
Gifts: Gifts and/or donations in any
form or amount sent to the Society will be accepted
and put to use for the betterment of the Society. All
gift contributors will receive a Certificate, and be
listed on our web page, newsletter page as "Gift
and/or Donation Benefactors " unless they request
not to be listed. Gifts, Donations and Contributions
are now Tax deductible.
ARTICLE X
AMENDMENTS
These
bylaws may be Revised and/or amended by an affirmative
vote of the majority of the Council and/or members present
to include proxies at one duly constituted meeting of
the Corporation, provided that at least a quorum shall
be present at such meeting. Note see Article III Number
8. A notice of the proposal to alter or amend the bylaws
in whole or in part, setting forth verbatim the proposed
amendment(s), shall be given to each member prior to
such vote upon said amendment(s).
Amendment I
Said
organization is organized exclusively for charitable
and educational purposes, including, for such purposes,
the making of distributions to organizations that qualify
as exempt organizations under section 50l (c) (3) of
the Internal Revenue Code, or corresponding section
of any future federal tax code.
No
part of the net earnings of the organization shall inure
to the benefit of, or be distributable to its members,
trustees, officers, or other private persons, except
that the organization shall be authorized and empowered
to pay reasonable compensation for services rendered
and to make payments and distributions in furtherance
of the purposes set forth in the purpose clause
hereof. No substantial part of the activities of the
organization shall be the carrying on of propaganda,
or otherwise attempting to influence legislation, and
the organization shall not participate in, or intervene
in (including the publishing or distribution of statements)
any political
campaign on behalf of any candidate for public office.
Notwithstanding any other provision of this document,
the organization shall not carry on any other activities
not permitted to be carried on (a) by an organization
exempt from federal income tax under section 501 (c)
(3) of the Internal
Revenue Code, or corresponding section of any future
federal tax code, or (b) by an organization, contributions
to which are deductible under section 170 (c) (2) of
the Internal Revenue Code, or corresponding section
of any future federal tax code.
Upon
the dissolution of the organization, assets shall be
distributed for one or more exempt purposes within the
meaning of section 501 (c) (3) of the Internal Revenue
Code, or corresponding sections of any future federal
tax code, or shall be distributed tot the federal government,
or to a state or local government, for a public purpose.
Any such assets not disposed of shall be disposed of
by the Court of Common Pleas of the county and State
in which the principal office of the organization is
then located, exclusively for such purposes or to such
organization or organizations, as said Court shall determine,
which are organized and operated exclusively for such
purposes.
ADOPTION OF THE CORPORATE BYLAWS
Founded
January 1997, Initially Enacted June 18 2003
Approved June 18 2003 in the State of California,USA
as
a nonprofit corporation per 501(c) 3 Tax Exempt Code.
CORP. NO.2540286 EIN NO. 94-3232385
Initial Founding Council
1 Name Senior Council Dr. Thomas Hill MD
Address 554 Durand
East Lansing MI 48823
Phone 577 337 2038
2 Name Donald E McCord Retired
Address 1252 Imperial Drive
Columbia, Tennessee, 37060
Phone 615 274 2859
3 Name Olive Loraine McCord Dundun
Address 4221Pleasant Drive
Carson City, Nevada 89701
Phone 775 841 4221
4 Name Treece McCutcheon
Address 22536 Sunset Ridge LPO
Auburn, CA 95602
Phone 530 268 6499
5 Name Patrica Kay Reilly Retired
Address 450 Josten
Fallbrook, California 92028
Phone 760 731 2877
6 Name Patrick R McChord O'Donnell USA-RET
Address 2027 Snydersburg Road
Westminster MD 21157
Phone 410-876-2162
7 Name James A. McCord, E-8, USN-RET
Address 3256 Cache Peak Dr.
Reno NV 89512-1123
Phone 775 673 4189
8 Name Jon Michael McCord
Address 312 West High St.
Marshalltown IA 50158
Phone 641-752-2264
9 Name Gladys Devick
Address 10628 Sharon Cir.
Urbandale, IA 50322
Phone 515 334 5278
10 Name Mary F McCord retired
Address 4121 Bennett Dr
Annandale, Virginia 22003
Phone 919 929 2242
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